PD Request – New Process Coming Soon!

PD Report – New Process Coming Soon!

Mileage Claim Form

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Professional Development Reimbursement Guidelines (Effective 1/1/2025)

Current Reimbursement Rates

• Mileage: $0.70 per mile
• Parking: Maximum $30.00 per day
• Lodging: Maximum $250.00 per night

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THINGS TO KNOW

Step 1 – Prior Approval Required

Before attending any conference or PD event:

1. Complete the PD Request Form (linked in your original instructions).
2. Once submitted, the CTE Director (Brandon Small) receives a notification.
3. You must wait for confirmation of approved expenses before attending.
   • No prior approval = Not eligible for reimbursement.

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Step 2 – After the Conference

Immediately after attending, you must submit a PD Report AND upload all required documents (PDF preferred):

Submit:

• Mileage Form
• All certificates earned at the PD
• MapQuest printout of your travel route
• All receipts for every expense requested for reimbursement

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Additional Guidelines

1. All expenses are paid upfront by you.
   Reimbursement occurs only after all paperwork and receipts are submitted.
2. Substitutes:
   Many conferences pay for your substitute teacher.
   • If the PD covers your sub, Twin Rivers will not reimburse for that cost.
   • Make sure to complete the substitute paperwork at the PD.
3. Specify who is being reimbursed:
   • If your school paid registration → we reimburse the school
   • If you used your personal car → we reimburse you for mileage
4. Reimbursable Expenses Only:
   • Registration
   • Hotel
   • Airfare
   • Mileage
   • Parking
   • Substitutes
     Not reimbursed: Meals, car rental.

5. Reimbursement Timing:
   Payments are processed only after the Twin Rivers Board meeting held on the 4^th Tuesday of each month.
   • Your submission date determines when you receive reimbursement.
6. Address Changes:
   Notify immediately if your mailing address has changed—this delays reimbursement.